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• Prepare and validate the Terms of Reference for all Institutions
• Operational set up of TWG
• Preparation of agendas, actions plans
• Secretariat of meetings
• Programmatic support
• Liaison with other regional fora on related thematic
• Keeping updated contact lists and mapping of experts
• Liaison between working groups and ECOWAS directorates
• Information sharing
• Knowledge management

WAY FORWARD

• Boost the Monitoring and Evaluation system
• Establish 3 remaining thematic working group
• Formalize the network of MIDWA focal points and experts
• Institutionalization of the relations with the National Committees in charge of Migration
• Discussion/inclusion of TWG action plans in the national agenda on migration and related issues

1. Membership

The Members of MIDWA are:

• ECOWAS Member States
• ECOWAS Commission

Members of MIDWA are full participants and have no limitations in their participation to all MIDWA related activities. They have full access to all the documents,reports and any other source of information, data and knowledge generated by MIDWA.

2. Chairmanship

MIDWA will be chaired by the Representative of the ECOWAS Member State currently being the Chairman of the Authority of Heads of State of ECOWAS, in consultation with the ECOWAS Commission. Hosting of meeting should be rotational, if possible in the host country of the Chair otherwise could be hosted by any other Members State.

3. Observers

Non-statutory members of MIDWA can join the process as observers. Observers are expected to play an advisory role and will have full access to all MIDWA related activities (such as meetings and ad hoc working groups) as well as documents unless decided otherwise by the Steering Committee. Observers may comment on any process related documents (such as the multi-year program) but do not have a right of vote and participation in electoral process of MIDWA.

The under listed Partners shall be observers to MIDWA.

• Representative of donor funding agency (European Union (EU), Swiss Government, AFDB)
• African Union Commission (AU)
• International for Migration (IOM)

The Steering Committee, with due regard to the above considerations may invite on an ad hoc basis relevant United Nations agencies, other international, regional, organizations, institutions and affiliates to participate as Observers for a related meeting.

5. Operational and Technical Support

A MIDWA secretariat will be hosted at the ECOWAS Commission with the support of IOM. It is suggested that the Secretariat’s tasks will – under the overall guidance of the Chair-in-Office/Steering Committee- include the following:

• Elaboration of a draft multi-annual Action Plan and working modalities to be endorsed at the first Ministerial Meeting;
• Draft annual work plans.
• Coordinate all logistical and technical aspects of MIDWA meetings and provide operational and technical support with the substantive preparations, including the thematic discussions, agenda, reports, studies, and relevant background documentation of meetings.
• Elaboration of meeting agendas, drafting of invitation letters, preparation, and in time distribution of the necessary background documents for the meetings.
• Identify and ensure the participation of experts as resource persons for thematic MIDWA meetings.
• Maintain operational contacts with other RCPs and international partners.
• Serve as the reference point of contact among participating countries and maintain an updated list of national focal points for MIDWA.
• Support fundraising for MIDWA by maintaining a pro-active contact with all existing and potential donors of MIDWA.
• Provide support for MIDWA follow-up activities and MIDWA related initiatives and projects
• Ensure sharing of all relevant information with Members and Observers, including through the hosting and maintenance of the MIDWA the webpage.

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